OFFICE MOVES: How to Avoid the Top 3 Budget Busting, Stress-Inducing Mistakes
Mistake #1 — Not Giving Your Phone, Internet And Cable Vendors Enough Advance Warning
Eighty percent (80%) of unexpected communications blackouts and cost overruns on network moves are caused by failure to properly plan voice, data and electrical installation in advance. Just because the prior tenant had computers and telephones is no guarantee that the cabling is suitable for your phones and your computer network. Advance planning will help you avoid emergency rush fees or band aid fixes to make things work.
Internet and telephone connections require as much as six weeks advance notice to be installed, tested and ready the day you move in. And if you are building a new office, don’t leave it up to the builder to decide how many power outlets, network and phone connections you will need.
With printers, scanners, faxes, and other technologies connecting directly to the network these days, the rule of thumb of one electrical outlet, one phone and one network connection per employee is woefully outdated. Consult your IT provider in the early planning stages to ensure you have what you need before the drywall goes up.
Mistake #2 — Trying To Save Money By Using Your Employees To Move Your Computer Network
Don’t ask your staff to disconnect, move and reconnect computers, phones and other devices just to save a few bucks. You’ll frustrate them and end up with phones ringing at the wrong extension, lost cables, and workstations that get dropped rendering them useless. You don’t want to let the movers do this job either; they may be great at moving furniture, but a network is a lot more sophisticated and sensitive. Be smart and hire an IT pro to pack and move your network.
Mistake #3 — Not Hiring The RIGHT IT Company To Move Your Network
While we’re on the topic, make sure you know what to look for when outsourcing the move. A few things to look for would include proof of insurance, a service level guarantee limiting the amount of time you are down, and a professional, organized approach to planning the move. A real pro will insist on visiting your current location as well as your new location to conduct a site survey. NEVER hire anyone who wants to quote moving your network over the phone.