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Maximizing Productivity: 9 Strategies for Employee Technology Skills Training in Business

by | Mar 16, 2023 | Common Questions, Productivity, Tech Tips

It’s essential to stay up-to-date with new technologies if you want to get the most out of your business. From software programs to hardware devices, new technologies can help companies operate more efficiently and effectively. However, to maximize the benefits of these new technologies, employees need to have the skills and knowledge necessary to use them effectively. Here are some strategies you can use to ensure your employees have the necessary skills and knowledge to use new technologies in your business.


1. Conduct a Technology Skills Assessment

The first step to ensuring your employees have the necessary technical skills is to conduct a technology skills assessment. This assessment should identify the technologies your business uses and the skills necessary to use them effectively. Once you have this information, you can identify any gaps in your employees’ skills and develop a training plan to fill those gaps. This is good to do during onboarding a new employee or even during the hiring process.


2. Provide Hands-On Training

One of the most effective ways to teach employees how to use new technologies is through hands-on training. This type of training allows employees to learn by doing, which can be more effective than simply reading about how to use a new technology. Consider setting up a training room or lab where employees can practice using new technologies in a safe and controlled environment that won’t impact your clients.


3. Use Online Training Resources

Online training resources can be an excellent way to supplement hands-on training. There are many online training programs available that cover a wide range of technologies. Many of these programs offer certification upon completion, which can be a valuable credential for employees to have on their LinkedIn profiles that showcase the expertise they bring to your clients. You can also create your own online training materials to ensure they are specific to your company’s needs.


4. Encourage Continuous Learning

Technology is constantly evolving, so it’s essential to encourage employees to engage in continuous learning. Consider offering incentives for employees who take additional training courses or earn certifications in new technologies. This could be as simple as a company award/recognition or even a gift card as a nice little bonus. You can also create a culture of continuous learning by hosting lunch and learns, where employees can share their knowledge and learn from each other.


5. Provide On-Demand Support

Even with the best training, employees may still need support when using new technologies. Provide on-demand support to employees, whether it’s through a dedicated help desk or a designated point person in each department. This support can help employees feel more confident when using new technologies and reduce the amount of time they spend troubleshooting. Having a dedicated person in the company to champion the new technology is also very impactful in getting employees to adopt it.  


6. Gamify Learning

Gamification is a technique used to make learning more engaging and interactive. You can use gamification to make technology training more fun and exciting for employees. For example, you can create a game where employees compete against each other to see who can complete a task within the new technology the fastest. This approach can help employees retain information better and make learning new technologies more enjoyable. Many software companies are using this methodology for their users – Duolingo, Salesforce, and Microsoft are examples of this to name a few.


7. Provide Access to Technology

Employees may be hesitant to use new technologies if they don’t have access to them. This seems like a no-brainer, but make sure all employees have access to the technologies they need to do their jobs effectively. This can include providing employees with the necessary hardware and software, as well as access to online tools and resources. Also letting your power users play with new technologies before rolling them out companywide gives them a better sense of ownership during implementation which will create true advocates for the technology from day 1.


8. Reinforce Training with Real-Life Examples

To reinforce the skills and knowledge employees learn during training, provide real-life examples of how new technologies can be used in your business. For example, if you’re introducing a new project management software, demonstrate how the software can be used to streamline workflows and improve communication among team members. Seeing how new technologies can be used in real-life scenarios can help employees understand the value of their training. Also showing different teams how they specifically make their jobs easier can go a long way in getting them to commit to using the new technology.


9. Measure the Effectiveness of Training

To ensure your training programs are effective, it’s essential to measure their impact. This can be done through employee feedback surveys, performance metrics, or dashboards built into the technology interface. Use this feedback to identify areas where training can be improved or modified to better meet employees’ needs. This will also uncover how some users have found better ways to use the technology and that should be adopted companywide. 


By following these strategies, you can ensure that your employees have the skills and knowledge necessary to use new technologies effectively. This can improve their productivity and contribute to the success of your business. Investing in employee training and technology skills is a worthwhile investment that can pay off in many ways.

Recap: To maximize the benefits of new technologies, it’s essential to ensure your employees have the skills and knowledge necessary to use them effectively. Conduct a technology skills assessment, provide hands-on training, use online training resources, encourage continuous learning, provide on-demand support, gamify learning, provide access to technology, reinforce training with real-life examples, and measure the effectiveness of training. By implementing these strategies, you can help your employees become proficient in using new technologies, increase their productivity, and help your business achieve its goals.

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